What Is The Best Meeting Scheduling Software To Use This Year?

Whether new on the scene or looking for a change of scenery, here are some of the top meeting scheduling software platforms this year.

meeting scheduling software
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Meeting scheduling software has become every Boss’s favorite tool. If you’re using it, you’ll know that it takes the back forth and out of your emails and puts simplicity and efficiency into them instead.

As technology does, the software has been evolving and forging ahead in leaps and bounds. What started as a simple tool to sync calendars and book meetings is now so much more. Some of the top platforms (*cough, Book Like A Boss) now allow you to take complete control of how you invite people to meetings. A custom branded booking page with a personalized URL can show off your availability, profile picture, YouTube videos, customer reviews, About Me section, and more.

Whether you are new on the scene or looking for a change of scenery, here is a list of some of the top platforms leading the charge this year.

2021 Meeting Scheduling Software: Top Platform Reviews

Book Like A Boss (BLAB)

It’s all in the name. Book Like A Boss helps companies and solopreneurs alike build their empires with killer booking pages.

As a landing page builder, the platform is so much more than scheduling software. After all, getting leads is one thing; closing sales is another. You need to catch the eye of the beholder by putting your brand forward.

BLAB is an all-in-one landing pages builder optimized for taking bookings and making sales. It’s simple to set up and customizable to the point of being a mini branded website that takes bookings. With plans to suit appointment scheduling or making sales, you only pay for the features you need. 

group scheduling software

The ideal booking flow goes Create, Schedule, Get Paid, Manage.

Create individual targeted pages for anything you book (in 17 minutes or less).

Schedule clients with minimal effort. Set your schedule and watch bookings come in. Automatic reminders will ensure that there’s no setting and forgetting going on.

Get paid for the services you are selling with PayPal, Stripe, or Square integrations.

Manage your account dashboard and team with insights and settings that don’t require a Ph.D. in tech.

Did we mention integrations? Aside from the payment processors, integrations with Zapier, Dubb, Google Calendar, Outlook.com, Analytics, YouTube, Microsoft Exchange, WordPress, and MailChimp ensure that you have all the tools you need to manage your bookings from the apps you already use.

Need to collect information from invitees? Custom form intake ensures you can ask and receive the data you need. Then GDPR and UK DPA compliance ensure that you protect your clients accordingly.

Who is this software for: Solopreneurs and businesses that run on bookings. BLAB is a fit for any industry and absolutely perfect for those in real estate, coaching, health, spa services, fitness, and education.


Calendar.com: simple by name and by nature. In short, Calendar is an appointment scheduler. Expect to find features like schedule customization, group bookings, and easy-share booking links on it.

Scheduling software for groups

The free option allows for a personalized calendar link, two scheduling time slots, and up to 5 guests to book. Upgrade to the Standard or Pro Plans, and you can get access to more calendar connections, workplace teams, scheduling time slots, and white label scheduling.

If booking and meeting data are important for your business, this meeting scheduling software offers insight into the statistical aspects of your bookings. It tracks meeting trends, including meeting lengths, attendants, the percentage of individuals who didn't make the meeting, etc.

You can connect Calendar to Zapier, enable Slack integration, and switch on app notifications that tell you when someone has scheduled a meeting with you.

Who is this software for: Professionals can use Calendar to schedule meetings and manage their time. Businesses can step it up a notch and use it to manage team schedules and find meeting times with colleagues and clients.


Calendly puts you in touch with the people you want to meet all over the world. Connect your calendar (or calendars) to show your availability, create your meeting type, and let people book their session with you.

Whether you use a Google, Apple, or Outlook calendar, you can hook it up to Calendly. There is a free Basic plan that’s great for individuals, with one calendar connection per user. The Basic plan also has embed options with customizable integrations to Google, Office 365, Outlook, and iCloud calendars. 

best scheduling software

Paid options range from Premium to Pro, plus they have an Enterprise option that caters to large businesses that need a bit of extra love. With the paid options, you get way more in terms of customization, integration, and core features. The more you get, the more you’ll have to pay, though.

Once paid for, you get a personalized URL to send to your customers, team, and other collaborators. You can share the link via email, social media, text, or by placing the link on your website. Anyone with access to the link can check when you're available and choose a slot that suits them from your calendar.

Calendly also has a host of integration options, making it easy to include it in your existing suite of daily management tools. These include Zoom, Slack, Microsoft Teams, Salesforce, HubSpot, Stripe, and Google Analytics.

Who is this software for: Calendly is great for individuals or small teams who want a no-fuss solution to schedule meetings.


A hero in its own right, CalendarHero helps you create any meeting type you choose. There is no need to stress about long, drawn-out meetings as you can limit the meeting length. Gone are the days of meetings that could have been an email! 

scheduling meetings software

CalendarHero automatically integrates with your calendar, identifying free spots in your schedule. Or, if you want to set your availability manually, you have that option, too. 

Have an event that you would like to customize? This software allows you to quickly add location and video conferencing details. With a CalendarHero account, you can also hook up your Microsoft or Google sign-on to log in. Plus, it automatically creates video chat meetings with no extra clicks and tricks.  

With CalendarHero, you can collect payments for events and set reminders for your meetings, so you never forget. With built-in meeting type options and more fantastic tools, you'll have the freedom to customize your meeting details at any time. 

Who is this software for: CalendarHero is great for modern businesses and professionals, including sales departments and recruiters.


This web-based meeting scheduling software covers a variety of meeting types and scheduling needs in one comprehensive solution. All you need is one link to schedule your meetings.  

ScheduleOnce’s free options are pretty robust, supporting up to 25 users for free, with no limits on the number of meetings or the meeting types you can schedule. And, if you level up to their paid plans, there’s no limit on the number of users on an account. 

Syncing? No problem! It connects to all the big players in office management, including Google, Microsoft, Apple Calendar, and more. Integrations allow you to email Zoom links to clients, schedule meetings on the spot, and create new contacts using your bookings.

calendaring and scheduling apps

Video services? They’ve got that too, and it’s also part of their free plan.

Customized branding? Tick. Connecting to Zapier, tick. Integration with Salesforce -- that’s a yes as well.

All in all, ScheduleOnce has various features that make it a handy tool for anybody who uses it!

Who is this software for: ScheduleOnce is made for seamless team experiences. This makes it ideal for businesses that involve a lot of collaboration and for growing teams.

So, Which One Is It?

Your final decision depends on your scheduling requirements. Are you using the meeting scheduling software to meet with colleagues or clients? Are you using it as an individual or team? How much functionality or customization do you need? And what is your budget?

It’s always a good idea to look out for a free plan or trial. That way,  you can try the software out before committing.

We are pretty confident that Book Like A Boss will knock your socks off, whether you need software for yourself or your business. Get in touch to find out more.


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